Yes, we do have a template which you can use in an email to your staff to promote your clinic.  The template is most effective when it is tailored to a single location but if you wish to use the template across a range of locations, simply remove the details about the times and dates of your clinics and leave the booking URL in place.  The text can also be imported into a web browser and promoted through your intranet.

To use this template, simply copy the text below into an email and replace any CAPITALISED text and amend any other elements to meet your needs before sending the email to your staff.

- - - - o o o o o - - - -

Dear colleagues

As part of [COMPANYNAME]’s commitment to health and wellbeing, we have partnered with VaxWorks to offer an annual influenza vaccination program to our staff using the four-strain flu vaccine.

The flu is easily spread through coughs and sneezes or even just touching something that has the virus on it.  It is much worse than a cold and causes symptoms which include fever, fatigue, headache, muscle and joint pains as well as a cough and sore throat.  Most people who get the flu need several days of work and risk spreading the illness to their family and friends.  People with other health problems are also at risk of severe illness which may require hospital care.

We will be using the four-strain (quadrivalent) flu vaccine and vaccinations will be offered to our staff during the following times:

Date: [INSERT DATE]      Time: [START TIME] – [END TIME]

Date: [INSERT DATE]      Time: [START TIME] – [END TIME]

Date: [INSERT DATE]      Time: [START TIME] – [END TIME]

How do I arrange to get vaccinated?

Preventing the flu through vaccination is simple, safe and effective and can be done in two easy steps:



To book your staff flu vaccination simply visit the above booking site. This will take you to an online booking form where you can choose from a range of times for your vaccination.

Remember bookings are made on a first-come, first-served basis, so don’t delay if you are looking for a specific timeslot.

Vaccination against the flu is very safe; however, vaccines, like other medicines are not suitable for everyone.  It is very safe and strongly recommended for pregnant women and people with chronic health problems but not recommended for people who are allergic to the vaccine.

When you book your appointment, please read the information about the influenza vaccine and answer a few questions about your health before giving consent to receive the flu vaccine.   Doing this when you make your appointment will mean that you should not have to complete a consent form when you get vaccinated at the clinic.

If you are unsure about whether to receive the flu vaccine, please read the Influenza Vaccine Fact Sheet before going online to make your appointment.

If you don’t get a chance to make an appointment, come to the clinic anyway as the nurse will generally have spare vaccines and will most likely be able to accommodate you.

If you have any questions, please talk to your local doctor or call the VaxWorks clinical hotline on 1300 34 84 22 (07 3506 3659) to speak with one of their friendly nurses or email your question to


Vaccination against the flu only takes a few minutes, however, we do ask that you stay in the general vicinity of the clinic for 15 minutes after you get vaccinated.

To help the clinic run smoothly and minimise the disruption to your working day, please:

  • Wear clothes that will allow access to the top of your upper arm;
  • Arrive on time; 
  • Wash your hands before seeing the nurse; and
  • Follow any COVID-19 precautions that are recommended at the time of the clinic

What if I can’t make it to the clinic? [PLEASE DELETE THIS SECTION IF IT IS NOT RELEVANT]

If you can’t make it to our onsite clinic, we are able to provide a voucher for you to get vaccinated at a time that is convenient for you.

To request a vaccination voucher, please [INSERT INFO ON WHO TO CONTACT TO RECEIVE A VOUCHER].

These vouchers are redeemable through a national network of pharmacy providers.  Please note that clinic times/locations may not be available to suit everyone.